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Competition Overview

The EAST Project Competition is an opportunity for students to submit an EAST project they feel represents the best project their program has to offer. ANY project type and topic is acceptable. Multiple projects can be submitted from a single EAST program.

Submission Instructions

To qualify, all details and descriptions must be complete. This information will provide the initial project description and judging criteria for this competition. The submission deadline is 3 p.m., CST Friday, February 2, 2018.

REMEMBER: DO NOT wait until the last day or the last minute to submit your application. The submission form will automatically disable at 3:01 p.m., CST on the deadline date. If you are in the middle of submitting a form at this time, your submission will NOT be received. If the form does not disable properly, submissions received after 3:00 p.m., CST will still not be considered in order to remain fair and consistent for all applicants. Please remember that upload speeds can vary depending on file type, school bandwidth, etc. Deadline days have a high volume of students submitting, which can also cause delays in uploading files and submitting applications. If you encounter an issue on the day of a deadline, the EAST Initiative staff may have limited (if any) availability to provide assistance. The EAST Initiative CANNOT grant you a deadline extension or help you to submit later if something goes wrong.

Step 1 - Create Your Application

A complete application will include all of the following:

  1. Video Pitch
  2. Action Photos (5 minimum)
  3. Project Team Photo
  4. Additional Evidence (optional)

Video Pitch Requirements

  • Format: .mp4 encoded with H.264 codec or .mov
  • HD resolution of 1920 X 1080 preferred

Create a 45 second (maximum) video pitch about your project. This is not a video competition, rather it’s all about the content. The judges want to know:

  • The problem this project solves is…
  • The lead client of this project is..
  • What makes this project real is…
  • The deliverable is…
  • Other important information

Other guidelines to consider:

  • If you are using a mobile device, hold it horizontally for a better view.
  • Use one smooth unedited clip or take for your submission.
  • Try to eliminate as much background noise as possible.
  • Try to have as much natural light as possible.

Project finalists will be chosen based on quality of project, not on the quality of the video. The winning project's video may be shown at Conference.

Action Photo Requirements

Submit five (5) action photos (jpg or jpeg format) related to your project. These can include group photos, screenshots, action shots, community partners, etc. If you are using software to complete your project, include at least one screenshot.

Additional Evidence (optional)

Consider providing additional evidence (max of 5) to support your project. This could include additional video footage or photos, client or partner thank you letters, media coverage, etc.

Student Work Must Be Original

Submissions should be original and completely student-created.

  1. Upon submitting the required items as defined in the competition guidelines (required items) to EAST for this competition, participant hereby grants to EAST a permanent, non-exclusive, irrevocable right and license, free of charge, to (i) use, copy, reproduce, publicly display, edit, revise, perform, and distribute the required items in any format, or otherwise make the required items available to the general public in any format through any medium, including but not limited to making the required items available to users of EAST’s website for downloading; (ii) use the required items, exclusively or together with EAST materials or in connection with EAST’s advertising or promotion; and (iii) use the required items generally in connection with identifying, marketing, and promoting EAST to third parties.
  2. Participant represents and warrants that EAST’s use of the required items shall not violate any law or infringe upon or violate the rights of any individual or entity.

Step 2 - Complete the Application

Tell us more about your project and what makes it a great EAST project. Share how it fills up the CART (critical thinking, advanced, real, teamwork).

Note: You will upload the items from Step 1 on the application.

Step 3 - Upload Video Pitch, Photos, & Additional Evidence

Combine all of the following files from Step 1 into one (1) Zipped File with a 1 GB (1048576 KB) max file size. Be sure to review the requirements in Step 1. For instructions on how to zip a file, please click here for Windows instructions or here for Mac instructions.

  • Required: Video Pitch
  • Required: Action Photos
  • Required: Project Team Photo
  • Optional: Additional Evidence

Step 4 - Submit

When the application is complete, click the “Submit” button. When your submission is complete the page will change and state that the submission has been received. Once you see this page, you will not be able to make any changes. Following your submission, an email confirmation will be sent to you and EAST staff. If you do not receive an email, you should assume there was an error, and your submission was not complete. Our recommendation is to go back to Jotform and complete the form again. If you still receive an error, please email events@eaststaff.org, or contact a member of the events team directly.

Finalist Selection

Finalists will be selected and notified prior to Conference. Additional details for the onsite competition will be forwarded directly to the selected finalist schools. The winning project will be announced at the Conference Gala.

Onsite Competition

Each finalist school will select two (2) students to present to a panel of judges. The students will have about 10 minutes with the judges, which will include:

  • Introductions
  • Review of the submitted 45-second (max) video
  • 3-5 minute presentation describing the project using evidence (i.e. PowerPoint presentations, posters, brochures, pictures, video b-roll, etc.)
  • Five (5) minutes Q&A

Finalist Poster

Finalists will be asked to showcase their project on a poster that is displayed throughout the event. Posters should be 20”x30” and placed on poster board (any color) with the the student(s) name(s), school, and the competition name (i.e. EAST Project Competition) written on the back. This poster should represent the finalist project/partnership only. All posters must be turned in at the registration desk March 13.