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Qualifications

Required: Active EAST student with experience in video editing and DVD authoring. Leadership experience highly desirable.

Responsibilities & Expectations

Before Conference:

  • Communicate in a timely manner (phone and email) with team leader, team manager, and other team members prior to Conference
  • Attend and participate in the duration of the Leadership Team Retreat
  • Develop a vision for the Conference video to share at the Team Retreat

During Conference:

  • Attend and participate in the entire EAST Conference (from arrival through Closing Session)
  • Work with Event Manager, team manager and other team members to design a post-Conference plan to ensure the documentation gathered is complete, organized and delivered to EAST in a timely manner
  • Prepare shot lists, transitions and graphic elements for video
  • Have an understanding of copyright laws (music and video)
  • Compile, edit, name and organize all video files at the end of each Conference day
  • Finalize the Conference video before leaving the convention center on Day 2, even if it includes a late night
  • Provide complete edited videos and all raw footage on external hard drives, CD or DVD to EAST before leaving Conference and leave all files on workroom computer
  • Other duties as assigned

Many of the Documentation Team positions have schedules that require them to occasionally work on "off" times. Before applying, review the sample Documentation Team Schedule to better understand the responsibilities and time commitments at Conference.

Submission Instructions

Follow the instructions below and submit your completed application by 3 p.m., CST, November 17, 2017.

REMEMBER: DO NOT wait until the last day or the last minute to submit your application. The submission form will automatically disable at 3:01 p.m., CST on the deadline date. If you are in the middle of submitting a form at this time, your submission will NOT be received. If the form does not disable properly, submissions received after 3:00 p.m., CST will still not be considered in order to remain fair and consistent for all applicants. Please remember that upload speeds can vary depending on file type, school bandwidth, etc. Deadline days have a high volume of students submitting, which can also cause delays in uploading files and submitting applications. If you encounter an issue on the day of a deadline, the EAST Initiative staff may have limited (if any) availability to provide assistance. The EAST Initiative CANNOT grant you a deadline extension or help you to submit later if something goes wrong.

Step 1 - Create Documentary Video

Submit a candid documentary-style video created by the student. This could be similar to what you would capture at Conference or a promotional video on a project your program is bringing to Conference. We are looking for real life footage and will review your editing techniques.

Video Requirements

  • Format: .mp4 encoded with H.264 codec or .mov
  • HD resolution of 1920 X 1080 preferred
  • Length: 2 minutes maximum
  • CUTS ONLY! No other transitions, with the exception of a cross dissolve in from black at the beginning and a cross dissolve out to black at the end
  • Use music but pay attention to copyright issues
  • Include a title page in the first 10 seconds with your contact info
  • Include rolling credits at the end including all participants and software used

Student Work Must Be Original

Submissions should be original and completely student-created.

  1. Upon submitting the required items as defined in the competition guidelines (required items) to EAST for this competition, participant hereby grants to EAST a permanent, non-exclusive, irrevocable right and license, free of charge, to (i) use, copy, reproduce, publicly display, edit, revise, perform, and distribute the required items in any format, or otherwise make the required items available to the general public in any format through any medium, including but not limited to making the required items available to users of EAST’s website for downloading; (ii) use the required items, exclusively or together with EAST materials or in connection with EAST’s advertising or promotion; and (iii) use the required items generally in connection with identifying, marketing, and promoting EAST to third parties.
  2. Participant represents and warrants that EAST’s use of the required items shall not violate any law or infringe upon or violate the rights of any individual or entity.

Step 2 - Complete the Application

Complete the application to tell us why you should be on the Leadership Team. We want to know about your EAST experience and what qualifies you for this position. On the application, you will also upload the zipped file detailed in Step 3.

Step 3 - Upload Video and Forms

Combine all of the following files into one (1) Zipped File with a 1 GB (1048576 KB) max file size. Be sure to review the requirements in Step 1. For instructions on how to zip a file, please click here for Windows instructions or here for Mac instructions.

Step 4 - Submit

When the application is complete, click the “Submit” button. When your submission is complete the page will change and state that the submission has been received. Once you see this page, you will not be able to make any changes. Following your submission, an email confirmation will be sent to you and EAST staff. If you do not receive an email, you should assume there was an error, and your submission was not complete. Our recommendation is to go back to Jotform and complete the form again. If you still receive an error, please email events@eaststaff.org, or contact events team directly.

Step 5 - Have Your Facilitator Complete the Facilitator Nomination

The nomination is to be completed by your current facilitator. Please submit one unique application per student nominee.