EAST gave the Conference homepage a shiny new redesign, and we renamed our main menu tabs! All of the information is still in the same tab as last year, but we wanted to try to be more clear about what information is where. The To Dos section includes all of the must-know information about Conference, including a detailed schedule, dress guidelines, arrival groups, booth judging, and lots of shared resources. Must Sees are all of the events that take place at Conference, such as Fusion, Gala, and the Tinker Space. The Get Involved section contains all of the fun (optional) extras that you can participate in at Conference, including Leadership Teams, competitions, and breakout sessions. In the Contribute section, you will find information about the companies and people who help make this Conference possible, such as sponsors and booth exhibitors. The What’s New section is where you’ll be able to see all of the announcements, feed, and new stuff. Please note the Feed notification number indicates how many new announcements there are this week. Don’t forget about MyPlanner, which houses your school’s registration and the pre-Conference dashboard.
Location for Exhibit Hall, Group Sessions & Tinker Space
We flip-flopped the Exhibit Hall and the Group Session spaces for #EASTcon17!! The Exhibit Hall will now be in Halls A-D, while the Group Sessions (Opening Plenary, Gala & Closing Session) will take place in the Arena. Moving the Exhibit Hall into Halls A-D freed up some room, so this year the Tinker Space will be prominently located in the Exhibit Hall.
Exhibit Hall Hours
On Tuesday, March 14, the Exhibit Hall will close at 5:00 p.m. instead of 6:00 p.m. In recent years, very few schools have utilized this hour of time for last minute booth prep, so we are closing it down earlier in order to start Fusion/STEM Challenges earlier! On Wednesday, March 15, the Exhibit Hall will remain open until 4:00 p.m. to give judges and school administrators an extra half hour to check out the booths.
All deadlines will expire at 3 p.m., CST on the date indicated. This time is very specific so we can try to ensure that someone from the EAST Initiative will be available to assist you if issues arise. However, we strongly recommend that you do not wait until the last day or minute to complete a deadline. Deadline days have a high volume of students submitting, which can also cause delays in uploading files and submitting applications. If you encounter an issue on the day of a deadline, the EAST Initiative staff may have limited (if any) availability to provide assistance. The EAST Initiative CANNOT grant you a deadline extension or help you to submit later if something goes wrong.
Also, please be aware that any Application Forms (i.e. JotForm or Google Forms) are set to automatically disable at 3:01 p.m., CST on the deadline date indicated. If you are in the middle of submitting a form at this time, your submission will NOT be received. If the form does not disable properly, submissions received after 3:00 p.m., CST will still not be considered in order to remain fair and consistent for all applicants. Please remember that upload speeds can vary depending on file type, school bandwidth, etc.
First-time Conference attendee? Or do you just need a refresher? Join us at the First-Timers Orientation at 4:00 p.m. on Tuesday, March 14, to learn how to maximize your overall Conference experience!
While we did have a Documentation Team Leader last year, this student also served as a Photographer and, as a result, had a VERY full and stressful schedule. We recognize that there is enough workload for the Team Leader to be a completely separate position. This student will be primarily responsible for maintaining workflow in the video, photo, and social media teams at Conference and ensuring the successful completion of each teams' projects.
We are still working feverishly to finalize the complete list of Student Competitions. Our team has worked very hard to develop new and/or better competitions that directly relate to the EAST projects that students are already working on in their EAST classrooms. We are also working more closely with each competition host and sponsor to ensure that all winners receive a really awesome prize. Check back often for additional competition announcements.
Last year prior to Gala, EAST hosted the Red Carpet Extravaganza to celebrate our 20th year. There will not be an extravaganza this year. The Gala will begin at 7:00 p.m. (doors open for seating at 6:00 p.m.), and arriving early is not necessary. We encourage you to use this extra time to enjoy dinner!