By registering for the EAST Conference ( 'Conference'), you are confirming that your school intends to participate fully
at this event. Full participation is defined as utilizing your assigned booth space, attending breakout
sessions, participating in the presentation judging and staying for the duration of the Conference events.
In turn, EAST incurs certain non-refundable costs and expenses for your school. For this reason, any
registered school canceling its registration after
3 p.m., CST, February 1, 2019, will be required to pay a $500 drop fee to cover the costs and
expenses referred to above. Upon notification of the dropped registration, a fee invoice, payable upon
receipt, will be sent to the school's principal. In addition, any registered schools not attending or
who do not participate fully in the Conference events will also be required to pay the $500 drop fee.
A fee invoice, payable upon receipt, will be sent to the school's principal following the Conference.
EAST Conference is a professional event with business attire expected for all school participants and guests.
Comfortable shoes are a must.
Tuesday & Thursday
Casual dress is appropriate. We recommend jeans, khaki or other pants and an appropriate shirt (i.e. EAST
t-shirt, polo, etc.). If you are speaking or may be recognized on stage, please change into business
attire prior to Opening Plenary.
Business professional is required during the day and at the Awards Gala. For gentlemen, this includes slacks
or khakis, a dress shirt or polo, and coordinating shoes. A tie and sports jacket are optional. For ladies,
this includes dresses, suits, skirts or slacks with coordinating blouses, sweaters, vests, tops or jackets,
and dress shoes. High heels are not recommended for all-day wear.
Additional Dress Guidelines
- Stomach, sides, cleavage, and back must be covered. Sleeves (not see-through) are required.
- Dresses, skirts, and shorts must follow school length rules. Tights, pantyhose, or other spandex
materials cannot substitute as an extender to dresses, skirts or shorts.
- Pants must be fitted at the waist (no sagging) with no holes or tears in garments.
- Headgear (i.e. hats, caps, “beanies”) is not acceptable.
- Wear comfortable shoes. Flip-flops and house slippers are not acceptable.
- Specialty EAST shirts designed for your school’s program may be worn as long as they do not violate
the criteria mentioned and are worn in a presentable, professional manner.
Complimentary luggage storage will be provided Thursday on the Embassy Suites side of the Convention Center. Luggage will
be tagged and a bellman will be available to assist.
Throughout Conference, security will be onsite to monitor the Exhibit Hall and other areas in the convention center. However,
EAST is not responsible for the loss of, or damage to, any valuables or other items during Conference.
Here are some tips to keep your items secure:
- Do not leave portable items unattended in public areas.
- Label everything so we can return any lost items to the appropriate owner.
- Please take all valuable and portable items to your hotel each evening.
Care of Premise
Damage to the exhibit space, Convention Center, related premises, booth equipment or furnishings (collectively the 'Premises')
caused by any exhibitor is the full responsibility of the exhibitor. The exhibitor will be billed for
any damage repair costs. In addition, no signs, exhibit parts or other materials may be pasted, nailed,
hot glued or otherwise affixed to walls, doors or other surfaces in a way that could mar or deface the
Premises. Any damage from failure to observe this requirement is payable by the exhibitor as well.
EAST is not responsible for the loss of or damage to any valuables or other items of any participant in the Conference.
The terms and conditions referred to above will be governed by the laws of the State of Arkansas and all disputes that might
arise in connection with them will be adjudicated in Pulaski County, Arkansas. These terms and conditions
constitute the entire agreement and understanding between the parties hereto relating to the subject
matter contained herein. Each party agreeing to these terms and conditions covenants that he/she has
the power and authority to do so on behalf of his or her school or similar entity.
Wireless Internet is complimentary at the Hot Springs Convention Center. LAN lines may be purchased for your booth if you
require a reliable Internet connection.
- Advanced Order - $200 per computer
- On-Site Order - $400 per computer
The Convention Center does not allow hubs, switches or routers to be brought on-site to connect more than one computer to
a computer with Internet access. You will be invoiced for any additional computers if you bring your
own device, which can and will be tracked using IP addresses. If you wish to connect multiple computers
to a LAN line, the Convention Center has a limited supply of 4-port network switches available to rent
for $25.00 per day. Bring your own network cables.
To make an advance order (prior to the Conference), complete the
Electrical Form or contact Kelli Withers at (501) 620-5009, firstname.lastname@example.org.
EAST welcomes all attendees and complies fully with the Americans with Disabilities Act (ADA). Please notify
EAST at least 14 calendar days prior to the event, if you need accommodations related to audio, visual,
or mobility needs.
We advise attendees with mobility assistance needs to allow plenty of time to get from place to place as the convention center
is very large.
For all event related questions, please email events@EASTstaff.org.